The UC Merced University Archives documents the growing, and rich, history of the University of California’s tenth campus. The archives include documents relating to the initial conceptions of the University, the at times controversial processes of selecting Merced as the campus's new home to documents discussing academic planning, site construction and various promotional materials and other ephemera relating to campus events.
The University Archives actively accepts inactive records, as designated for review by the University Archives in the UC Records Retention Schedule. The University Archives does not collect all records, but rather those that document UC Merced's administrative activities, functions, decisions, programs, and policies. The University Archives collects these materials in every format, physical and digital. In addition to individual records, one copy of all publications released by UC Merced should be deposited in the University Archives.
In addition to core administrative records (please see below for a list of these types of records), the University Archives is actively looking to build collections that document the following kinds of campus activity:
To determine what records should be targeted for University Archives review, please compare your records to the records schedules in the UC Records Retention Schedule, paying particular attention to those records containing the following language:
If you are unsure about whether or not records in your possession should be transferred to the University Archives, please contact the University Archivist, Jerrold Shiroma (jshiroma@ucmerced.edu).
Upon receipt of your form submission, the University Archivist will arrange for a review of your records, either in-person, via e-mail, or virtually, whichever is most suitable. When your records are approved for transfer, the University Archivist will contact you with further instructions on how to prepare the documents for transfer. Document boxes will be provided if needed.
The collecting priorities of the UC Merced Univeristy Archives are driven by the Policies for Administrative of University of California Archives, which has been developed by the University of California Archivists Council (UCAC). UCAC has developed the following list of campus-level core records. It describes the minimum set of record types that a UC archives should strive to collect in order to fulfill its institutional mandate. These records should be inactive and have enduring administrative, legal, historical or research value; they may be collected in any format deemed acceptable. This list provides guidance to those assessing the content of collections and selecting items for transfer to and retention in the University Archives.
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